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1. OVERVIEW
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1.3 Project Components
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Project definition
starts with an idea for a proposed product, facility, program, etc,
but does not end there. The basics of the Project Definition
include Scope, Schedule and Budget. However, many aspects of
the project, including its Implementation and Coordination need to
be defined. |
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Project concepts
are developed. Concepts are further developed and translated
into the Project Scope. Items such as specifications,
drawings, diagrams, etc. are produced to document the Project
Scope. Poorly documented and/or communicated Project Scope
impacts: budget, schedule, quality, and productivity. |
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Each piece,
component and system is estimated with the best available info and
rolled up into a budget documenting and defining the Project
Budget. The Project costs should match and be aligned to the scope
and schedule. Updated and actual costs should be compared to
estimated costs as an indicator of whether the Project is within
the budget. "Squeezing" contractors will not contain costs
within in a poor cost estimate. |
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All the individual
pieces are fit together into Systems. A plan for the assembly
of Systems are linked onto timelines to create a definition of the
Project Implementation - the Project Schedule. The Project Schedule
is like the cost estimate - it is a plan. Good plans produce
better results. |
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The defined Project
is executed using Coordination comprised primarily of Teamwork,
Leadership and Communication. |
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Teamwork creates
exponentially far greater success than will individual
effort. The larger and/or more complex a project, the more
important Teamwork becomes to achieving its overall goals.
With small projects, as long as more than one person or more than
one organization is involved, Teamwork will enhance the performance
of a Project. |
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Projects are no
different than other team efforts. Leadership is required to
motivate, guide, and monitor the efforts of the Project Team.
The Project Team will seek out Leadership, make sure its the
Leadership that represents the goals of the Project. |
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Communication is
the number one issue identified by Project Teams in lessons
learned. The perfectly defined Project, poorly communicated
will suffer implementation problems. A well thought out and
documented Communication Plan will promote sharing and efficient
relaying of information and is one of the keys to a successful
Project. |
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Responsibility,
Quality and Productivity are key elements of the Implementation of
a defined Project. |
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The Project
Schedule presumes, at a high level, certain productivity
levels. During the implementation, productivity plays a key
role in determining whether planned completion dates and milestones
are met. Estimating and measuring the productivity of the key
activities can provide a heads up to potential Schedule
issues. |
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Quality
requirements should be defined and documented in the Project scope
documents, i.e. specifications, drawings, etc. A good Project
Quality program promotes and monitors quality performance. Failure
to adequately define or monitor quality will cause issues during
Project implementation, possibly impacting schedule and
costs. |
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The responsibility
of Project implementation goes beyond meeting the requirements of
the specs and the drawings. It goes beyond the commitment
that Team members have made to deliver the Project on time and
under budget. The Project Team also has responsibilities to:
the Owner's property, the existing operations, the Community, all
of the Project Team members including the contractors, subs,
vendors, each individual trades person, etc. Most people
think of Environmental, Health and Safety, but Responsibility also
includes things like being mindful of the local
community. |
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